GSTZen

SMS based method of generating E-Way Bill

E-way bill is an electronic document generated on the GST portal evidencing movement of goods. It has two Components-Part A comprising of details of GSTIN of recipient, place of delivery (PIN Code), invoice or challan number and date, value of goods, HSN code, transport document number (Goods Receipt Number or Railway Receipt Number or Airway Bill Number or Bill of Lading Number) and reasons for transportation; and Part B comprising of transporter details (Vehicle number).

We at GSTZen, figured out that the fastest way to generate e-Way bill is using the SMS-based method from the registered mobile number.Let us discuss below how to do the same.

Through SMS a user can perform the following actions.

(1) Generate e-Way bill

(2) Cancel e-Way bill

(3) Update vehicle details

In order to generate e-Way bill through SMS, the basic requirement is a registered mobile number for your business. To do that perform the following process

(1) Visit the page - http://164.100.80.180/ewbnat9/Account/SMSReg.aspx, which shows option to register your mobile number.

E-Way Bill SMS

(2) Follow the instructions provided and enter valid e-mail id, mobile number of the main user. Enter the OTP sent on this mobile in the space provided and verify the same.

Note - A taxpayer/transporter can register maximum 2 mobile numbers for the purpose of e-Way bill

Having completed the above process, the user can now proceed to generate SMS-based e-Way bill, which is the fastest method.

1. Generate e-Way Bill

a) For tax payers

From the registered mobile number, the user can sms request to 7738299899, with the below mentioned sample format below

EWBG Trantype RecGSTIN/URP DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle,

where,


EWBGe-Way Bill Generate Key Word – It is fixed for generation
TranTypeTransaction Type -Refer to the Code list
RecGSTINRecipient’s GSTIN or URP for ‘UnRegistered Person’
DelPinCodePIN Code of Place of Delivery of Goods
InvNoInvoice or Bill Number of the document of supplier of goods
InvDateInvoice or Bill Date of the document of supplier of goods
TotalValueTotal Value of goods as per Invoice/Bill document in Rs.
HSNCodeHSN Code of the first Commodity
ApprDistApproximate distance in KMs between consignor and consignee
VehicleVehicle Number in which the goods is being moved

Trantype is further subdivided as follows,

Outward Supply type
OSUPOutward Supply
OEXPOutward Export
OJOBOutward Job Work
OSCDOutward SKD/CKD
ORNKOutward Recipient Not Known
OFOUOutward For Own Use
OEOFOutward Exhibitions & Fairs
OLNSOutward Line Sales
OOTHOutward Others

Inward Supply type
ISUPInward Supply
IIMPInward Import
ISCDInward SKD/CKD
IJWRInward Job Work Returns
ISLRInward Sales Returns
IEOFInward Exhibitions & Fairs
IOTHInward Others

b) For Transporters

For transporters, the sms based system is similar as above with an added parameter as follows,

EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle

where,


EWBGe-Way Bill Generate Key Word – It is fixed for generation
TranTypeTransaction Type -Refer to the Code list
RecGSTINRecipient’s GSTIN or URP for ‘UnRegistered Person’
SuppGSTINSupplier’s GSTIN or URP for UnRegistered Person
DelPinCodePIN Code of Place of Delivery of Goods
InvNoInvoice or Bill Number of the document of supplier of goods
InvDateInvoice or Bill Date of the document of supplier of goods
TotalValueTotal Value of goods as per Invoice/Bill document in Rs.
HSNCodeHSN Code of the first Commodity
ApprDistApproximate distance in KMs between consignor and consignee
VehicleVehicle Number in which the goods is being moved

Eg - For a taxpayer

E-Way Bill Generate Image

This request is to generate the E-Way Bill for outward Supply of goods, with HSN 1001, to recipient with GSTIN 29AAFCC9980M9ZJ, Invoice/Bill No 566 dtd: 29/01/2018 of value Rs 85500 to deliver at pin code 560012 through vehicle TRXXAB1234 and distance of 350 KMs

Success Message - Upon successful generation of e-Way bill, we get the following response Eway bill generated successfully. E-Way Bill No: 171090000144,userGstin: 29AAFCC9980M9ZJ and date is 29-01-2018 17:57:32

2.Cancelling e-Way bill

Cancelling the e-Way bill, sms has to be sent to the number 7738299899 in the following sample format

EWBC EWBNo

where,

EWBCE-Way Bill Cancellation Key Word – It is fixed for Cancellation
EWBNo12 digits E-Way Bill Number, which has to be cancelled

Eg - Cancelling an e-Way bill

E-Way Bill Cancel Image

This request is to cancel the e-way bill with EWB No 171090000144

Success message - Upon successful cancellation of the e-Way bill, we get the following response e-way bill is cancelled successfully

3. Update Vehicle Details

To update the vehicle number in the e-Way bill, sms has to be sent to the number 7738299899 in the following format given below

EWBV EWBNo Vehicle ReasCode

Where,

EWBVe-Way Bill Vehicle Updating Key Word – It is fixed for vehicle updation
EWBNo12 digits E-Way Bill for which the new vehicle has to be added
VehicleNew Vehicle number for the movement of goods, in the prescribed
Vehicle Number FormatAB12AB1234 or AB12A1234 or AB121234 or ABC1234
ReasCodeReason Code to indicate why the vehicle number is being added
ReasCode has the following options
FSTFirst Vehicle
BRKBreak Down
TRSTrans Shipment
OTHOthers

Eg - Updating vehicle number

E-Way Bill Update Image

This request is to update the new vehicle number to the existing E-Way Bill due to break down of previous vehicle

Success Message - Upon successful upgradation, we get the following message Vehicle details updated successfully and date is 31/01/2018

For more information on current status of e-way bill please check the article - E-Way Bill current status

To know more about e-way bill please visit the article - E-Way Bill in GST Article