E-way bill is an electronic document generated on the GST portal evidencing movement of goods. It has two Components-Part A comprising of details of GSTIN of recipient, place of delivery (PIN Code), invoice or challan number and date, value of goods, HSN code, transport document number (Goods Receipt Number or Railway Receipt Number or Airway Bill Number or Bill of Lading Number) and reasons for transportation; and Part B comprising of transporter details (Vehicle number).
We at GSTZen, figured out that the fastest way to generate e-Way bill is using the SMS-based method from the registered mobile number.Let us discuss below how to do the same.
Through SMS a user can perform the following actions.
Generate e-Way bill
Cancel e-Way bill
Update vehicle details
In order to generate e-Way bill through SMS, the basic requirement is a registered mobile number for your business. To do that perform the following process
(1) Visit the page – http://18.104.22.168/ewbnat9/Account/SMSReg.aspx, which shows option to register your mobile number.
(2) Follow the instructions provided and enter valid e-mail id, mobile number of the main user. Enter the OTP sent on this mobile in the space provided and verify the same.
Note – A taxpayer/transporter can register maximum 2 mobile numbers for the purpose of e-Way bill
Having completed the above process, the user can now proceed to generate SMS-based e-Way bill, which is the fastest method.
1. Generate e-Way Bill
a) For tax payers
From the registered mobile number, the user can sms request to 7738299899, with the below mentioned sample format below
EWBG Trantype RecGSTIN/URP DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle,
EWBG e-Way Bill Generate Key Word – It is fixed for generation TranType Transaction Type -Refer to the Code list RecGSTIN Recipient’s GSTIN or URP for ‘UnRegistered Person’ DelPinCode PIN Code of Place of Delivery of Goods InvNo Invoice or Bill Number of the document of supplier of goods InvDate Invoice or Bill Date of the document of supplier of goods TotalValue Total Value of goods as per Invoice/Bill document in Rs. HSNCode HSN Code of the first Commodity ApprDist Approximate distance in KMs between consignor and consignee
Vehicle Vehicle Number in which the goods is being moved
Trantype is further subdivided as follows,
Outward Supply type OSUP Outward Supply OEXP Outward Export OJOB Outward Job Work OSCD Outward SKD/CKD ORNK Outward Recipient Not Known OFOU Outward For Own Use OEOF Outward Exhibitions & Fairs OLNS Outward Line Sales OOTH Outward Others
Inward Supply type ISUP Inward Supply IIMP Inward Import ISCD Inward SKD/CKD IJWR Inward Job Work Returns ISLR Inward Sales Returns IEOF Inward Exhibitions & Fairs IOTH Inward Others
b) For Transporters
For transporters, the sms based system is similar as above with an added parameter as follows,
EWBT TranType SuppGSTIN RecGSTIN DelPinCode InvNo InvDate TotalValue HSNCode ApprDist Vehicle
EWBG e-Way Bill Generate Key Word – It is fixed for generation TranType Transaction Type -Refer to the Code list RecGSTIN Recipient’s GSTIN or URP for ‘UnRegistered Person’ SuppGSTIN Supplier’s GSTIN or URP for UnRegistered Person DelPinCode PIN Code of Place of Delivery of Goods InvNo Invoice or Bill Number of the document of supplier of goods InvDate Invoice or Bill Date of the document of supplier of goods TotalValue Total Value of goods as per Invoice/Bill document in Rs. HSNCode HSN Code of the first Commodity ApprDist Approximate distance in KMs between consignor and consignee
Vehicle Vehicle Number in which the goods is being moved
Eg – For a taxpayer
This request is to generate the E-Way Bill for outward Supply of goods, with HSN 1001, to recipient with GSTIN 29AAFCC9980M9ZJ, Invoice/Bill No 566 dtd: 29/01/2018 of value Rs 85500 to deliver at pin code 560012 through vehicle TRXXAB1234 and distance of 350 KMs
Success Message – Upon successful generation of e-Way bill, we get the following response Eway bill generated successfully. E-Way Bill No: 171090000144,userGstin: 29AAFCC9980M9ZJ and date is 29-01-2018 17:57:32
2.Cancelling e-Way bill
Cancelling the e-Way bill, sms has to be sent to the number 7738299899 in the following sample format
EWBC E-Way Bill Cancellation Key Word – It is fixed for Cancellation EWBNo 12 digits E-Way Bill Number, which has to be cancelled
Eg – Cancelling an e-Way bill
This request is to cancel the e-way bill with EWB No 171090000144
Success message – Upon successful cancellation of the e-Way bill, we get the following response e-way bill is cancelled successfully
3. Update Vehicle Details
To update the vehicle number in the e-Way bill, sms has to be sent to the number 7738299899 in the following format given below
EWBV EWBNo Vehicle ReasCode
EWBV e-Way Bill Vehicle Updating Key Word – It is fixed for vehicle updation EWBNo 12 digits E-Way Bill for which the new vehicle has to be added Vehicle New Vehicle number for the movement of goods, in the prescribed Vehicle Number Format AB12AB1234 or AB12A1234 or AB121234 or ABC1234 ReasCode Reason Code to indicate why the vehicle number is being added ReasCode has the following options FST First Vehicle BRK Break Down TRS Trans Shipment OTH Others
Eg – Updating vehicle number
This request is to update the new vehicle number to the existing E-Way Bill due to break down of previous vehicle
Success Message – Upon successful upgradation, we get the following message Vehicle details updated successfully and date is 31/01/2018
For more information on current status of e-way bill please check the article – E-Way Bill current status
To know more about e-way bill please visit the article – E-Way Bill in GST Article