In the technology-enabled GST Regime, the Government is already talking about applying data analytics to compare GSTR-1 Sales returns and GSTR-2A Purchase returns with data reported in GSTR-3B Returns. Also, the Government intends to compare Income Tax Returns (Direct Taxes) with GST Returns (Indirect Taxes). It is useful for every tax payer to have a year-to-date summary of their various GST Returns and monitor them for inconsistencies and take corrective action sooner, rather than later.
Login to GSTZen and Add your GSTIN and Enable API access on Government Portal
Click here - How to add a GSTIN to be managed by GSTZen for video presentation
Click on New GSTIN
Enter GSTIN and Save GSTIN
To allow GSTZen to upload your Invoices and Returns, you must allow API access in your GST Portal.
Click here - How to enable API access on Government Portal (GSTN) for a video presentation
Click on the GSTIN you added and you will enter the software.
Now click on “New Feature Take a look at GSTZen's Consolidated Year-to-date Reports, click here for 2017-18 or click here 2018-19”
You will be redirected to the Consolidated Report page.
Monthly Filer View
Quarterly Filer View
Next step is Logging in to the Government Portal to enable GSTZen to download data from gst.gov.in
Click on Login to GST Government Portal with OTP
Enter GST portal user name and generate OTP.
Enter the OTP received on your registered mobile or Email ID to enable API for downloading data from the Government portal to GSTZen
Click on the check box and click on the blue “Download from Government portal”
Note - You will only be allowed to download the Summary level details when downloading for the first time. Once the summary level details are downloaded, you will see checkbox without tick mark below the section present for download. Click on the checkbox where applicable and proceed to download from Government Portal.
On downloading the Summary, the other sections (B2B invoices, B2CS invoices, B2CL invoices, etc) which have data available on the Government portal becomes available for download. You can select the checkbox for which even section you want to download and proceed to do the same. Sections where the data is not available in the Government portal, no checkbox is seen. Data for sections which has already been downloaded shows a Green Tick mark. Sections which has data available on Government portal but NOT DOWNLOADED will be seen with a Yellow dot in a circle. You can select the corresponding Checkbox below and download the same from the Government portal.
Once the data is downloaded, the Download Status will show a green tick mark with time of download
Now click on the Download 2017-18 or 2018-19 YTD Consolidated Report XLS and Download the report for the full year.
You can also download Invoice-level reconciliation of your Sales Register against GSTR-1 and your Purchase Register against GSTR-2A month-by-month or for the full year.
An excel report will be downloaded.
GSTZen provides you with a comprehensive report in XLS format comparing GSTR-1, GSTR-2A, GSTR-3B returns as well as comparing against your Sales and Purchase Registers. This section provides screenshots and explanations of the various sheets in GSTZen's report.
The consolidated GSTR-1 Report gives a Year to Date, month-wise summary of GSTR-1 summary data from the Government Portal. Please note that the Government Portal summary does not exactly match the format of the GSTR-1 return. Therefore, there will be some minor differences between the GSTR-1 Return and this report.
The consolidated GSTR-3B Report gives a Year to Date, month-wise summary of all your GSTR-3B data from the Government portal
This is a comparison of the first two sheets. Here the monthwise GSTR-1 and GSTR-3B data are compared and differences are show month-wise and year-wise.
This sheet gives month-wise Invoice summary at Customer level (GSTIN or Name).
GSTR-2A summary sheet gives month wise summary at vendor level for the whole year downloaded from the Government portal ( and also your own books if you run GSTZen GSTR-2A reconciliation). To know about GSTR2A reconciliation on GSTZen, click here GSTR-2A Reconciliation with GSTZen
The GSTR-2A and GSTR-3B comparison sheet is a comparison of GSTR-2A and GSTR-3B downloaded from the Government portal.
To know more about GSTR-9 Annual Returns. Please read the article FORM GSTR-9
GSTZen does not charge any amount for producing/viewing the XLSX report. GSTZen charges you for data transfer to and from the Government Portal. The cost per data transfer is 1.25 and the total cost depends on the number of data transfers. The following examples show costs for a Tax Payer with less than 200 invoices a month. For additional invoices add 1 Paisa per Invoice.
The data transfer cost per month is = 1.25 * 4 = 5 (approx)
For 9-month period Jul 2017 to Mar 2018, the number of calls is 9 * 4 = 36 Calls, costing 36 * 1.25 = 45. Total cost including OTP request from Government Portal = 50 (approx)
The data transfer cost per month is = 1.25 * 10 = 12.5 (approx)
For 9-month period Jul 2017 to Mar 2018, the number of calls is 9 * 10 = 90 Calls, costing 90 * 1.25 = 112.5. Total cost including OTP request from Government Portal = 120 (approx)
The GSTR-1 Return has sections such as B2B Invoices, B2C Small Invoices, B2C Large Invoices, Export Invoices, Credit Notes to Registered Tax Payers, and Amendment sections. Usually, one a few sections in the return are used by Tax Payers. You can choose to only download those sections that are applicable.
After downloading the GSTR-1 Return Summary, GSTZen will show you which sections are applicable / not applicable. As an example, see the picture shown below.
To know how to generate PAN level YTD consolidated report. Please read the article - Steps to generate PAN level YTD Consolidated Report
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