With GSTN mandating E-Invoicing since 1st October, a constant question we get asked by our customer is How do I create an electronic invoice?
GSTZen is developing an E-Invoice software that will help you create E-Invoices through an Excel connector or your ERP.
This article provides an answer to the question - How does E-Invoice work? This article explains in detail, how you may create an E-Invoice through SAP Business One.
GSTZen supports a variety of methods through which you may generate E-Invoices:
GSTZen Billing application - You may directly punch-in invoices in GSTZen's E-Invoice Billing Application
E-Invoice Excel Connector - Import invoices from Excel
Custom ERPs - Should you have a custom or in-house ERP in your organization, GSTZen will fetch invoices directly from your database and create E-Invoices
GSTZen will also be able to integrate with popular ERPs such as Tally, SAP, Oracle, Microsoft NAV/Dynamics and fetch your invoices directly from your current ERP to create E-Invoices
Kindly register your GST number at the E-Invoicing portal and obtain a Username, Password, Client ID and Client Secret. These credentials are essential to creating an E-Invoice.
Please refer to the article on How to create E-Invoicing portal account for information on creating an account with the E-Invoicing portal
You may also watch the video to understand how to create an account with the E-Invoicing portal.
E-Invoice creation process
E-Invoice creation process
If the ERPs are created in-house, by a small scale IT company or by an organization outside of India, it may not be feasible to incorporate E-Invoicing services into the ERP in the near future.
Using GSTZen's database connector, users do not have to configure their ERP specifically for E-Invoicing.
Users creating invoices using the ERP will experience no change in the invoice creation procedure. This will eliminate the process of training front end employees.
E-Invoice integration will only require the initial one-time setup and hence, this integration will not add steps in your current invoice creation process.
Since invoice data is directly pulled from the ERP there are no chances of errors in the invoice data.
It is vital that you have a clear understanding of where your invoices are stored, how the fields are linked together, etc.
For your compliance requirement, map all the mandatory fields as per E-Invoice Schema.
Fields such as BarCode number, Batch Number, Warranty period, Product Serial/Model number, etc may be mandatory for your business; however not as per the E-Invoice schema. Map any and all such fields that are your business requirements.
Once the configuration is done, you may choose to sync invoices with GSTZen using a push of a button or configure auto-sync to fetch data from your database periodically.
Click on Go Back to view the status of the Data Mapping. GSTZen will consider that the mapping is complete if all mandatory fields as per E-Invoicing Schema are provided.
You may update the column mapping anytime by clicking on Change Mapping